April 5, 2022 — Board Minutes

The Ipswich Outboard Club Board of Directors held a regular board meeting at St. Lawrence Literary Society, Ipswich, Ma. Commodore Clifford called the meeting to order at 7:21 pm. All IOC Board members were present except for Liz Lombard.

The minutes from the previous meeting on March 8, 2022 were approved as submitted.

Secretary’s Report:

  • The email and po box are clean.
  • The new dinghy is on order.
  • 3 scholarship applications have been received so far.

The secretary’s report was accepted as read.

Treasurer’s Report:

  • Deferred to May meeting.

The treasurer’s report was accepted as read.

Vice Commodore’s Report:

  • North Shore Marine may complete the piling job in May.
  • Float launch 4/16/22 at 10 am.
  • Signage for catwalks-Deke will talk with Cape Ann Sign.

The vice commodore’s report was accepted as read.

Old Business:

  • A large discussion was held on membership counts. Steve Clifford presented his research on the property capacity. After a long discussion, it was determined to have no new members in 2022 and do more research this season on parking capacity.
  • A discussion was held on “social membership”.

New Business:

  • A lengthy discussion was held on the Coast Guard vessel discussion. The board supports the event but cannot host it at the IOC property due to room and liability.
  • Next IOC Board meeting on May 3, 2022 at the St. Lawrence Club.
  • Motion to adjourn the meeting at 8:05 pm, seconded, and approved.

Attest: David Morin, Secretary
Steve Clifford, Commodore

March 8, 2022 — Board Minutes

The Ipswich Outboard Club Board of Directors held a regular board meeting at St. Lawrence Literary Society, Ipswich, Ma. Commodore Clifford called the meeting to order at 7:16 pm. All IOC Board members were present.

The minutes from the previous meeting on 1/4/22 and annual meeting minutes on 1/25/22 were approved as submitted.

Secretary’s Report:

  • The email and po box are clean.
  • Renewals given to all directors and officers.
  • Deposits have been made.
  • Membership counts: RG 226, DR 9, HM 2, LO 9. A large discussion was held on membership counts and capacities. A survey will be sent out to members by Liz Lombard and Steve Clifford will do a property study to help determine number of members using the property and its total capacity. Any new members to be invited in will be determined at April meeting.

The secretary’s report was accepted as read.

Treasurer’s Report:

January 2022:

Checking                     $49,737.65
MMCH                           4,933.51
CD                                 26.061.29
Total                           $80,732.45

The treasurer’s report was accepted as read.

Vice Commodore’s Report:

  • The cable is installed.
  • North Shore Marine may complete the piling job in May.

The vice commodore’s report was accepted as read.

Old Business:

Annual meeting went very well-thx to all who helped.

  • A discussion was held on a letter presented to the IOC at the annual meeting by Gary Champion with regards to the Ipswich Waterways, IBYC mooring field, the Ipswich Harbormaster, and Ipswich Town Counsel.

New Business:

  • Next IOC Board meeting on April 12, 2022 at the St. Lawrence Club.
  • Motion to adjourn the meeting at 8:15 pm, seconded, and approved.

Attest: David Morin, Secretary
Steve Clifford, Commodore

January 25, 2022 — Annual Meeting Minutes

The Ipswich Outboard Club Board of Directors held the IOC annual meeting at St. Lawrence Literary Society, Fairview Ave., Ipswich, Ma. The meeting was called to order by Commodore Clifford at 7:01 pm. All officers and directors were present. Thirty five total IOC voting members attended the meeting.

Commodore Clifford thanked all and welcomed everyone to the 2022 IOC annual meeting. Pizza and water were provided. The IOC Board introduced itself.

Secretary Morin mentioned the 2020 annual report was sent out in January 2021 versus meeting in person due to the pandemic. The membership was asked if any questions needed to be answered. No questions were asked. Motion made to accept the 2020 annual report, seconded, and approved by a unanimous vote.

Secretary’s Report:

  • A moment of silence was held for Nobby Gallant, Ed Sikora, and Joe Paone. Best wishes were given for Pierre Doucet and Paul Marchand.
  • 2022 renewals have been steady coming in. New stickers are green and are being sent out. We will reuse the white/blue hangtags.
  • Membership will be full again this year at 230 total. 53 on the waiting list.
  • Please email the secretary with any needs.

The secretary’s report was approved as submitted.

Treasurer’s Report:

  • The 2021 audited annual financial report was reviewed in detail including revenues and expenses.
  • 2022 budget was presented.
  • A large discussion was held on Section V of the bylaws changing the expenditure of $5000 needing approval by members. After discussion, motion made and seconded to raise $5000 to $10,000. After further discussion, motion was made to amend the original motion from $5000 to $20,000, seconded and approved by unanimous vote.
  • Voting can be conducted by email.

The treasurer’s report was approved as submitted.

Vice Commodore’s Report:

  • Many projects completed were presented including 4 floats being rebuilt, new catwalks and gangways, concrete ramps, and flagpole recondition.
  • A large discussion was held on the cement pilings deteriorating and need to be rebuilt. After discussion, motion made to have the IOC Board hire a contractor to rebuild the pilings. Motion seconded and approved by unanimous vote.

The Vice Commodore’s Report was approved as submitted.

Nomination Committee (read by Vincent Martineau):

  • Directors nominated for a new three year term: David Morin, Perry Paone, and Rick Tucker.  No other nominations were given. The secretary made a motion to accept the slate of nominees, seconded, and approved unanimously.
  • Officers nominated for 1 year terms: Steve Clifford, Commodore; Donald Clapp, Vice Commodore; John Sioninen, Treasurer; David Morin, Secretary. The secretary made a motion to accept the slate of nominees, seconded, and all were approved unanimously.
  • The secretary swore himself in and thanked everyone.
  • Commodore Clifford thanked the nominating committee.

Acknowledgements:

  • Commodore Clifford thanked the board for their dedication and efforts, The St Lawrence Club for the room, the membership for making the club great, the cook out staff, volunteers, the database coordination, and all volunteers.

Member Participation:

  • A question was made about non members using the club. The IOC Board told members to take pictures and report the incident to the board. Police can be called as well.
  • A question was asked about a possible detail officer or second dockmaster to help patrol the club. The IOC Board will discuss.
  • A question was made about club liability. We are self-insured for the property being damaged but heavily insured for personal injury.

Motion was made and seconded to adjourn the meeting at 7:45 pm. Motion seconded and approved.

Attest: David Morin, Secretary
Steve Clifford, Commodore

December 7, 2021 — Board Minutes

The Ipswich Outboard Club Board of Directors held a regular board meeting at St. Lawrence Literary Society, Ipswich, Ma. Commodore Clifford called the meeting to order at 7:06 pm. All IOC Board members were present except John Soininen and Liz Lombard.

The minutes from the previous meeting on September 14, 2021 were approved as submitted.

Secretary’s Report:

  • The email and P.O. box are clean.
  • Cookout cost was $2202.30. Great time!
  • All insurance forms were submitted.
  • Rick Tucker, John Soininen, and Dave Morin met to discuss 2022 budget, annual meeting, and IOC Board election. After discussion a motion was made to accept the proposed budget, set the annual meeting for 1/25/22, and gather a nominating committee, seconded, and approved.
  • Pizza and drinks will be served at annual meeting.

The secretary’s report was accepted as read.

Treasurer’s Report:

  • Sept 2021:
    Checking                     $26,001.45
    MMCH                           4,931.85
    CD                                26,012.42
                                         $56,945.72
  • August 2021:
    Checking                     $22,847.34
    MMCH                           4,932.26
    CD                                26,028.46
                                        $53,808.06

The treasurer’s report was accepted as read.

Vice Commodore’s Report:

  • Porta-potti removed.
  • Float haul went great.
  • The dinghy needs work.
  • After a discussion, motion to give dockmaster a $300 holiday bonus, seconded, and approved.

The vice commodore’s report was accepted as read.

Old Business:

  • None

New Business:

  • Next IOC Board meeting on January 4, 2022 at the St. Lawrence Club.
  • Motion to adjourn the meeting at 7:58pm, seconded, and approved.

Attest: David Morin, Secretary
Steve Clifford, Commodore

September 14, 2021 — Board Minutes

The Ipswich Outboard Club Board of Directors held a regular board meeting on Plum Island Sound, Ipswich, Ma. Commodore Clifford called the meeting to order at 6:53 pm. IOC Board members present were Steve Clifford, Rick Tucker, Perry Paone, Dave Morin, and John Soininen.

The minutes from the previous meeting on July 13, 2021 were approved as submitted.

Secretary’s Report:

  • The email and P.O. box are clean.
  • The new pump is in.
  • An IWAC update was given.
  • The annual IOC cookout will be 10/16/21. Special precautions will be used due to pandemic.

The secretary’s report was accepted as read.

Treasurer’s Report:

  • July 2021:
    Checking                     $31,023.06
    MMCH                           4,931.02
    CD                              25,979.31
                                       $61,933.39
  • August 2021
  • Checking                     $28,052.50
    MMCH                           4,931.44
    CD                              25,995.86
                                       $58,979.80
  • A check was rec’d from Jaguar Printing.
  • A CD discussion was held.

The treasurer’s report was accepted as read.

Vice Commodore’s Report:

  • First aid kits are in for the ramp.
  • Weed trimming needs to be done by downriver catwalk.
  • A members boat has been in the lot and needs to be removed.

The vice commodore’s report was accepted as read.

Old Business:

  • Steve Clifford to look into having the cookout catered.

New Business:

  • Next IOC Board meeting on September 14, 2021 at the St. Lawrence Club.
  • Motion to adjourn the meeting at 7:15 pm, seconded, and approved.

Attest: David Morin, Secretary
Steve Clifford, Commodore

July 13, 2021 — Board Minutes

The Ipswich Outboard Club Board of Directors held a regular board meeting at The St. Lawrence Literary Society, Ipswich, Ma. Commodore Clifford called the meeting to order at 7:15 p.m. All IOC officers and directors were present except for Joe Wright.

The minutes from the previous meeting on May 4, 2021 were approved as submitted.

Secretary’s Report:

  • The email and P.O. box are clean.
  • Many thank yous were rec’d by scholarship recipients.
  • A junior member application was accepted and approved.
  • A tentative date for annual cook out will be 10/16/21. Koozies and tide charts were discussed for 2022.
  • A new pump is needed. Cost $600. Approved to buy a new one.
  • A new first aid kit will be purchased for the ramp.

The secretary’s report was accepted as read.

Treasurer’s Report:

  • May 2021:
    Checking                     $40,374.79
    MMCH                           4,930.20
    CD                                25,946.96
                                         $71,251.75
  • June 2021:
    Checking                     $32,529.79
    MMCH                           4,930.60
    CD                                25,963.30
                                        $63,423.69
  • All bills have been paid including ramp improvements.
  • The CD has matured and will be updated once the rates increase.

The treasurer’s report was accepted as read.

Vice Commodore’s Report:

  • Shed roof repaired.

The vice commodore’s report was accepted as read.

Old Business:

  • A discussion was held on IOC apparel and on-line ordering.
  • A discussion was held on possible Water St guardrail being installed limiting access to river. Steve Clifford met with DPW and was told project on hold and being redesigned due to negative feedback.

New Business:

  • A large discussion was held on a new shed to replace old one now in marginal shape. Possible larger shed with bathroom/shower discussed. Will need to be brought before the membership.
  • Next IOC Board meeting on September 14, 2021. August meeting canceled due to vacations.
  • Motion to adjourn the meeting at 8:30 p.m., seconded, and approved.

Attest: David Morin, Secretary
Steve Clifford, Commodore

April 13, 2021 — Board Minutes

The Ipswich Outboard Club Board of Directors held a regular board meeting at The St. Lawrence Literary Society, Ipswich, Ma. Commodore Clifford called the meeting to order at 7:28 pm. All IOC officers and directors were present except for Perry Paone.

The minutes from the previous meeting on March 2, 2021 were approved as submitted.

Secretary’s Report:

  • The email and P.O. box are clean.
  • Membership full at 240 total.
  • 4 scholarship applications rec’d so far.
  • 8 new membership applications rec’d with proper documentation. Motion made to accept all onto waiting list, seconded and approved.
  • $420 in donations rec;d in memory of Nobby Gallant.

The secretary’s report was accepted as read.

Treasurer’s Report:

April 2021:

  • Checking                     $45,510.50
  • MMCH                           4,929.37
  • CD                                25,914.26
  •                                      $76,354.13

The treasurer’s report was accepted as read.

Vice Commodore’s Report:

  • The property is good.
  • The porta-potti has been ordered.
  • The cable to come down before the floats are launched.

The vice commodore’s report was accepted as read.

Old Business:

  • Proposals from North Shore Marine and Breshnahan/Horrigan were reviewed.
  • An email will be sent out to members about town meeting articles and IOC clothing.
  • The commercial line of credit closing being scheduled.

New Business:

  • Float launch scheduled for 4/24 at 9 am. Wreaths will be launched in memory of Joe Paone and Nobby Gallant.
  • Next board meeting TBD.
  • Motion to adjourn the meeting at 8:40 pm, seconded, and approved.

Attest: David Morin, Secretary
Steve Clifford, Commodore

 

 

 

 

 

 

 

March 2, 2021 — Board Minutes

The Ipswich Outboard Club Board of Directors held a regular board meeting at The St. Lawrence Literary Society, Ipswich, Ma. Commodore Clifford called the meeting to order at 7:14 pm. All IOC officers and directors were present except for Deke Clapp.

The minutes from the previous meeting on January 12, 2021 were approved as submitted.

Secretary’s Report:

  • The email and PO box are clean.
  • Ramp loan now paid in full. All documents will be filed with registry of deeds.
  • Commercial line of credit- after a long discussion it was approved unanimously to move ahead with $150K line of credit for possible future expenses.
  • Membership counts: RG-222, DR-9, LOA-5, HM-3, JR-5, WL-45
  • After a long discussion motion made to allow 4 from waiting list be invited to join and 2 JR’s to become RG members, seconded, and approved by 7-1 vote.
  • 1 scholarship application was rec’d.
  • Annual report was well received by members versus in-person meeting.
  • A discussion was held on LOA list.

The secretary’s report was accepted as read.

Treasurer’s Report:

 

January 2021:

  • Checking                     $34,218.51
  •  MMCH                           4,928.58
  • CD                                 25,882.87
  •                                      $65,029.96

February 2021:

  • Checking                    $37,580.96
  •  MMCH                           4,928.95
  • CD                                  25,899.36
  •                                      $68,409.27
  • All bills have been paid.
  • Liz Lombard to look at other database services.

The treasurer’s report was accepted as read.

Vice Commodore’s Report:

  • The property is secure for the winter.

The vice commodore’s report was accepted as read.

Old Business:

  • North Shore Marine is scheduled to look at the pilings 3/3/21 at 8:30am.
  • Breshnahan/Horrigan to do paving at the top of the ramp is the spring.

New Business:

  • A discussion was held on JR members.
  • A large discussion was held on the proposed Chapter 118 changes offered by town counsel and Chief Nikas. After a lengthy discussion, motion made to endorse the proposed changes, seconded, and approved by unanimous 8-0 vote.
  • Next board meeting will be on 4/6/21 at 7 pm at the Saint Lawrence Club.
  • Motion to adjourn the meeting at 8:45 pm, seconded, and approved.

Attest: David Morin, Secretary
Steve Clifford, Commodore

 

 

 

January 12, 2021 — Board Minutes

The Ipswich Outboard Club Board of Directors held a regular board meeting at The St. Lawrence Literary Society, Ipswich, Ma. Commodore Clifford called the meeting to order at 7:13 pm. All IOC officers and directors were present except for Joe Wright.

The minutes from the previous meeting on December 8, 2020 were approved as submitted (combined with these minutes).

Secretary’s Report:

  • The email and PO box are clean.
  • Directors’ and officers’ 2021 hangtags were distributed.
  • Annual mailing completed.
  • Renewals are being processed as they come in.
  • The commercial line of credit being worked on.
  • One long-term member will not renew due to retiring in Florida. He thanked the board and club for many years of service and fond memories.

The secretary’s report was accepted as read.

Treasurer’s Report:

November 2020:

  • Checking         $22,400.00
  • MMCH                 4,900.00
  • CD                       25,850.00
  •                              $53,150.00

December 2020:

  • Checking                    $21,354.90
  • MMCH                           4,928.16
  • CD                                25,866.38
  •                                      52,149.44
  • Loan has been paid off.
  • Year-end financial audit has been completed.
  • Year-end closed with finances.
  • An extensive discussion was held on the 2021 budget. After minor modifications, the budget was approved and will be sent out to members with the annual report.
  • An ovation was given to the treasurer.

The treasurer’s report was accepted as read.

Vice Commodore’s Report:

  • The cable will be installed.
  • The brush in front of the shed was cut and removed.
  • The dinghy was power washed.

The vice commodore’s report was accepted as read.

Old Business:

  • A large discussion was held on the new catwalks. J&L did a great job on installation and the crane service was $1200. The entire project cost was under the $25K budget. North Shore Marine will be contacted to inspect and fix the pilings and ramp if needed.
  • A discussion was held on the dues.
  • A mailing will go out with annual report in lieu of an in-person meeting along with the 2021 budget and financial audit.

New Business:

  • No comments have been received by members on the annual meeting notice.
  • A coat of hot top is being looked at for the top of the ramp and where the new catwalks exit/enter.
  • Next board meeting will be held at the float haul on February 9, 2021.
  • Motion to adjourn the meeting at 8:19 pm, seconded, and approved.

Attest: David Morin, Secretary
Steve Clifford, Commodore

October 6, 2020 — Board Minutes

The Ipswich Outboard Club Board of Directors held a regular board meeting at the St. Lawrence Literary Society, Ipswich, Ma. Vice Commodore Tucker called the meeting to order at 7:18 pm. All IOC officers and directors were present except for Steve Clifford.

The minutes from the previous meeting on September 1, 2020, were approved as submitted.

Secretary’s Report:

  • The commercial line of credit application is being processed.
  • Email and PO Box are clean.
  • Annual chapter 180 corporation file sent in.
  • The tree work has been completed.
  • New hangtags will be ordered (white with blue print).
  • Thanks to John Sioninen for helping clean up around the shed.

The secretary’s report was accepted as read.

Treasurer’s Report:

August 2020:

  • Checking                     $40,382.96
  • MMCH                           4,924.04
  • CD                                25,801.62
  •                                      $71,108.62

September 2020:

  • Checking                     $37,747.45
  • MMCH                           4,925.05
  • CD                                25,818.06
  •                                     68,490.56
  • Loan balance $1911.60. Two payments left for November and December 2020.

The treasurer’s report was accepted as read.

Vice Commodore’s Report:

  • The voting for new catwalks has been completed.
  • Float haul scheduled for Sunday 11/1/20 at 10:30am. Lunch will be served after. Dave Morin to get food.

 The vice commodore’s report was accepted as read.

Old Business:

  • A large discussion was held on the new catwalks. Voting results: 149 yes, 2 no. $14K estimate for new aluminum catwalks and contractor will give advice on installation. Cement uprights may need reconditioning. Motion made to have treasurer send a deposit and take charge of the project, seconded, and approved. Old catwalks removed and new ones installed in one weekend.

New Business:

  • Large discussion was held on the annual meeting. It may have to take place via electronic notice due to Covid 19. Details on election vote and questions were discussed. The December board meeting will determine on the annual meeting.
  • Next board meeting will be held at the float haul on November 1, 2020.
  • Motion to adjourn the meeting at 8:16pm, seconded, and approved.

Attest: David Morin, Secretary
Steve Clifford, Commodore