September 1, 2020 — Board Minutes

The Ipswich Outboard Club Board of Directors held a regular board meeting at the the club property located on Water St, Ipswich, Ma. Commodore Clifford called the meeting to order at6:17 pm. All IOC officers and directors were present except for Perry Paone.

The minutes from the previous meeting on August 11, 2020 were approved as submitted.

  • The commercial line of credit application has been completed.
  • A large discussion was held on the new catwalk project. An email to members was drafted and revised. A virtual vote will be coordinated for 9/1/20-9/15/20. All verbiage agreed on. Motion made to go ahead with the plan, seconded, and approved.
  • A large discussion was held on the annual cookout. Many members have expressed concern about a large gathering and government guidelines were discussed. Motion made to postpone the cookout until the virus guidelines have been lifted, seconded, and approved by a 6 to 1 vote.
  • Whether to have the annual meeting in person will be discussed and decided upon at the December IOC Board meeting.
  • An incident involving the police and a member was discussed and how to handle the situation.
  • Next IOC Directors meeting TBD where float hauls will be discussed.
  • Motion to adjourn the meeting at 7:12 pm, seconded, and approved.

Attest: David Morin, Secretary
Steve Clifford, Commodore

August 11, 2020 — Board Minutes

The Ipswich Outboard Club Board of Directors held a regular board meeting at the the club property located on Water St, Ipswich, Ma. Commodore Clifford called the meeting to order at 7:05 pm. All IOC officers and directors were present except for Liz Lombard.

The minutes from the previous meeting on June 6, 2020 were approved as submitted.

Secretary’s Report:

  • Email and po box clean.
  • $100 donation to the scholarship fund.
  • IWAC meeting scheduled for 8/12/20.
  • The database was updated.

The secretary’s report was approved as submitted.

Treasurer’s Report:

  • Checking balance:                              $41,612.80
  • MMCH                                                   4,923.00
  • CD                                                          25,785.19
  • Total                                                   $72,320.99
  • All bills will be paid.
  • June and July revenue/expenses were reviewed.

The treasurer’s report was accepted as submitted.

Vice Commodore’s Report:

  • The porta potti is being cleaned twice a week now due to virus.
  • Aluminum gangways are being discussed.
  • The swales have been cut.
  • Dave Morin will contact John Adams for additional tree work.

The vice commodore’s report was accepted as read.

Old Business:

  • Dave Morin will get the line of credit from the bank in motion.

New Business:

  • New hangtags for 2020. Probably white in color to show better.
  • Cookout will be determined at September meeting. Virus may cancel the event.
  • Large discussion on new catwalks was held. Permission by vote by members is needed. Liz Lombard to work on a possible electronic vote. John Sioninen to work on a draft proposal to the members.
  • The waiting list will be opened in March 2021.
  • Next IOC Directors meeting 9/8/20. Location to be determined.
  • Motion to adjourn the meeting at 8:10 pm, seconded, and approved.

Attest: David Morin, Secretary
Steve Clifford, Commodore

June 6, 2020 — Board Minutes

The Ipswich Outboard Club Board of Directors held a regular board meeting at the the club property located on Water St, Ipswich, Ma. Commodore Clifford called the meeting to order at 7:22 pm. All IOC officers and directors were present except for Perry Paone.

The minutes from the previous meeting on April 7, 2020, were approved as submitted.

Secretary’s Report:

  • Membership full, 4 new members got in.
  • $170 donation to the scholarship fund.
  • Two scholarship applications were received and discussed. Motion made to give two $500 scholarships, seconded, and approved.
  • A discussion was held on re-instating a leave of absence member. Approved.

The secretary’s report was approved as submitted.

Treasurer’s Report:

  • Checking balance:                                                 $46,975.21
  • MMCH                                                                         4,920.94
  • CD                                                                              25,678.98
  • Total                                                                          $77,575.13
  • All bills have been paid.
  • New gangways are installed and paid for. Special thanks and congratulations to John for his work on this successful project.
  • A large discussion was held on getting new catwalks made of aluminum. The membership will need to approve the $15,000 expense. May be done via voting on-line due to virus.

The treasurer’s report was accepted as submitted.

Vice Commodore’s Report :

  • Many compliments rec’d on the new gangways.
  • Tree trimming done.
  • Lines to be painted in the parking lot.
  • Thanks to Deke Clapp for the new no parking signs.
  • Holes will be filled in parking lot.
  • The porta potti will now be cleaned twice a week now due to virus.

The vice commodore’s report was accepted as read.

Old Business:

  • Discussion of catwalks was held. Motion made to move ahead with having a vote for the new catwalks this fall and move ahead with the project, seconded, and approved by a 6-1 vote.

New Business:

  • The dockmaster needs an umbrella.
  • Next IOC Directors meeting TBD.
  • Motion to adjourn the meeting at 8:10 pm, seconded, and approved.

Attest: David Morin, Secretary
Steve Clifford, Commodore

 

 

 

 

 

 

 

March 10, 2020 — Board Minutes

The Ipswich Outboard Club Board of Directors held a regular meeting at the St. Lawrence Literary Society, Ipswich, Ma. Commodore Clifford called the meeting to order at 7:46 pm. All IOC officers and directors were present.

The minutes from the previous meeting on January 14, 2020 were approved as submitted.

Secretary’s Report:

  • Email and PO box are clean.
  • Membership counts: RG 215, LO 11, DR 9.
  • After a discussion, motion to let 4 new members in for 2020, seconded, and approved.
  • Thanks to all for a successful annual meeting.
  • All bills and checks have been given to the treasurer.

The secretary’s report was approved as submitted.

Treasurer’s Report:

  • Checking account                     $53,363.75
  • MMCH                                             4,917.84
  • CD                                                   25,523.06
  • Total                                            $83,804.65
  • Loan balance:                               $8,522.11
  • All bills have been paid.

The treasurer’s report was accepted as submitted.

Vice Commodore’s Report:

  • The fence has been repaired/improved.
  • Tree work will be done once the ground is firm.

The vice commodore’s report was accepted as read.

Old Business:

  • A member issue/family being banned from the IOC was discussed. It was determined to keep the decision in place. The member in question has not renewed his membership.
  • Gangways discussion: A lengthy discussion was held on the new catwalks and gangways. It was determined to rebuild the new catwalks this spring and use the old gangways until the new aluminum gangways are built.
  • Dave Morin will coordinate the coast guard vessel check.

New Business:

  • Next IOC Directors meeting scheduled for April TBD based on CoronaVirus.
  • A large discussion was held on the possible issue of non-members using the IOC due to the wharf being rebuilt and unavailable. The IOC Board will talk with the select board and police department on the issue. Insurance will be contacted.
  • Motion to adjourn the meeting at 8:23pm, seconded, and approved.

Attest: David Morin, Secretary
Steve Clifford, Commodore

January 21, 2020 — Annual Meeting Minutes

The Ipswich Outboard Club Board of Directors held the IOC annual meeting at St. Lawrence Literary Society, Fairview Ave., Ipswich, Ma. The meeting was called to order by Commodore Clifford at 7:15 pm. All officers and directors were present except for John Sioninen. 31 total IOC voting members attended the meeting.

Commodore Clifford welcomed all to the 2020 IOC annual meeting. Pizza and water was provided.

Secretary Morin mentioned the January 22, 2019 annual meeting minutes were approved at the board meeting in February 2019. Members were asked if anyone had a question on the minutes. A motion was made to dispense with the reading of the annual minutes from 2019. Motion seconded and approved by a unanimous vote.

Secretary’s Report:

  • 2020 stickers are purple and will be sent out very shortly.
  • Thank you to the members who paid already.
  • Ipswich Waterways Advisory Committee update: A Harbor Plan is being written for the Ipswich River. The Ipswich River dredging is still being discussed. Article 11 being worked on the change the IWAC responsibilities and appointments.
  • Please email or call if anything is needed.
  • Scholarship essays are due May 1st. 4 scholarships were awarded in 2019. The response has been awesome. Koya Partnership donated $1500 to the scholarship fund.

The secretary’s report was approved as submitted.

Treasurer’s Report (read by Commodore Clifford):

  • The 2019 annual financial report reviewed by the audit committee was distributed and read along with comments. The IOC is in good shape financially. All expenses were reviewed.
  • The 2020 budget was reviewed.
  • A question was asked about $5100 repair and maintenance line item being for gangway and catwalk improvements. A: Yes, the replacement was planned for 2019 but was not completed due to lack of time. Being planned for this spring. Project was approved in 2019.
  • A capital plan is being considered.
  • Motion to accept the treasurer’s report including the audit report and 2019 budget, seconded, and approved unanimously.

The treasurer’s report was approved as submitted.

Vice Commodore’s Report:

  • We are in winter mode right now.
  • Property in good shape.
  • Knotweed has been taken care of.
  • Q: Will dredging be in the future? The bottom of the ramp is concerning. A: The IOC Board will look at it and ask for professional opinion. Will keep an eye on it.
  • Q: The new owner of Melansons going to install a large dock and block the river? A: The new owner is a good friend for the IOC and will talk with the club about his plans. It would be very difficult for him to block river access.

The Vice Commodore’s Report was approved as submitted.

Nomination Committee (read by Mike Sikora and Stew Blessington): 

  • Directors nominated for a new three year term: Russell Spencer and Donald Clapp. No other nominations were given. The secretary made a motion to accept the slate of nominees, seconded, and approved unanimously.
  • Officers nominated for 1 year terms: Steve Clifford, Commodore; Rick Tucker, Vice Commodore; John Sioninen, Treasurer; David Morin, Secretary. The secretary made a motion to accept the slate of nominees, seconded, and all were approved unanimously.
  • The secretary swore himself in and thanked everyone.

Acknowledgements:

  • Commodore Clifford thanked the board for their dedication and efforts, The St Lawrence Club for the room, the membership for making the club great, the cook out staff, volunteers, the dockmaster, and all volunteers with float haul/launch.

Member Participation:

  • A question was made about the IOC being involved with the local coast guard about hosting a free vessel inspection. This was a great idea and it will be looked into before the boating season. Training was also discussed on boat safety.
  • The Coast Guard application has a tremendous amount of information. The IOC Board will coordinate with Ralph Milroy and Scott Goodwin.

Motion was made and seconded to adjourn the meeting at 7:40 pm. Motion seconded and approved.

Attest: David Morin, Secretary
Steve Clifford, Commodore

January 14, 2020 — Board Minutes

The Ipswich Outboard Club Board of Directors held a regular meeting at the St. Lawrence Literary Society, Ipswich, Ma. Commodore Clifford called the meeting to order at 7:46 pm. All IOC officers and directors were present. Dwight Thompson also attended the meeting.

The minutes from the previous meeting on December 10, 2019 were approved as submitted.

Secretary’s Report:

  • Email and PO box are clean.
  • Preparing paperwork for annual meeting.
  • 2020 stickers have been sent out and will continue.
  • IOC Board stickers passed out.
  • Annual mailing party scheduled for 12/30.
  • Rec’d $1500 from Koya Partnership for IOC scholarship.
  • Two members have elected to not renew their membership so far.
  • All bills and checks have been given to the treasurer.

The secretary’s report was approved as submitted.

Treasurer’s Report:

  • Checking account        $25,452.83
  • MMCH                               4,915.85
  • CD                                     25,416.21
  • Total                             $55,784.86
  • Loan balance:                 $10,383.61
  • The annual 2019 financial audit has been completed.

The treasurer’s report was accepted as submitted.

Vice Commodore’s Report :

  • The fence has been repaired/improved.
  • The moorings will be placed in the lot.

The vice commodore’s report was accepted as read.

Old Business:

  • Annual meeting scheduled for 1/21/20. Details were discussed. Nominating committee is Mike Sikora and Stew Blessington.
  • A member issue/family being banned from the IOC was discussed. It was determined to keep the decision in place.

New Business:

  • Next IOC Directors meeting scheduled for February 4, 2020 at 7pm at the St. Lawrence Society.
  • A large discussion was held on a possible IOC boating/sports equipment swap being held.
  • Motion to adjourn the meeting at 8:23pm, seconded, and approved.

Attest: David Morin, Secretary
Steve Clifford, Commodore

December 10, 2019 — Board Minutes

The Ipswich Outboard Club Board of Directors held a regular meeting at the St. Lawrence Literary Society, Ipswich, Ma. Commodore Clifford called the meeting to order at 7:04 pm. All IOC officers and directors were present except for Rick Tucker.

The minutes from the previous meeting on November 7, 2019, were approved as submitted.

Secretary’s Report:

  • Email and PO box are clean.
  • Trying to contact cons comm about Summer Street project.
  • Hanover Insurance forms have been completed.
  • A business line of credit would be $3000 closing costs.
  • Annual mailing party scheduled for 12/30.
  • Boat US cooperative agreement is done.
  • All bills have been given to the treasurer.

The secretary’s report was approved as submitted.

Treasurer’s Report:

  • Checking account $27,017.10
  • MMCH               4,914.78
  • CD                    25,364.66
  • Total               $57,296.54
  • All bills have been paid
  • 2020 budget was reviewed and approved.
  • Loan balance: $11,309.74

The treasurer’s report was accepted as submitted.

Vice Commodore’s Report :

  • The parking lot cable is installed.
  • The fence will be repaired at the top of the lot.
  • The moorings are sitting on the ramp.

The vice commodore’s report was accepted as read.

Old Business:

  • Annual meeting scheduled for 1/21/20. Pizza/drinks will be served. Steve Clifford will coordinate pizza. Dave Morin will coordinate all necessary papers. Nominating committee and financial audit being planned. The week of 1/12 will be the audit.
  • The capital plan will be reviewed at the next board meeting.
  • A lengthy discussion was held on leave of absence. Many members have been on the list for years. Motion made to have the LOA fee be $100, seconded, and approved.

New Business:

  • Next IOC Directors meeting scheduled for January 7, 2020, at 7 pm at the St. Lawrence Society.
  • Directors and officers nomination discussion was held.
  • A large discussion was held on a new shed with possible fresh water and bathroom access.
  • Motion to adjourn the meeting at 8:23 pm, seconded, and approved.

Attest: David Morin, Secretary
Steve Clifford, Commodore

 

 

 

 

 

 

 

November 7, 2019 — Board Minutes

The Ipswich Outboard Club Board of Directors held a regular meeting at the St. Lawrence Literary Society, Ipswich, Ma. Commodore Clifford called the meeting to order at 7:16 pm. All IOC officers and directors were present except for Perry Paone.

The minutes from the previous meeting on October 5, 2019 were approved as submitted.

Secretary’s Report:

  • Email and PO box are clean.
  • Cookout cost $1171.18, scholarship fund donations $183.
  • Water Street construction notice is for the sea wall at end of Summer Street.
  • All bills have been given to the treasurer.

The secretary’s report was approved as submitted.

Treasurer’s Report:

  • Checking account                $27,378.09
  • MMCH                                           4,913.77
  • CD                                              25,311.51
  • Total                                          $57,603.37
  • All bills have been paid
  • Wild Apricot has been paid but has increased cost.
  • We are under budget with expenses.
  • Water service being looked at.
  • Dave Morin to explore a HELOC for the club in case of an unexpected expense.

The treasurer’s report was accepted as submitted.

Vice Commodore’s Report :

  • Floats have been hauled.
  • Steve Clifford to contact fence companies to get a quote to fix the upper lot fence.
  • John Adams will complete the tree work.

The vice commodore’s report was accepted as read.

Old Business:

  • A large discussion was held on the new catwalks and gangways being planned. Will happen before the 2020 boating season. The project cost was included in the 2019 budget which was approved at the IOC Annual Meeting on 1/22/19.

New Business:

  • Next IOC Directors meeting scheduled for December 3, 2019 at 7 pm at the St. Lawrence Society.
  • A tentative IOC Annual Meeting date was given on 1/21/20.
  • A large discussion was held on a new shed with possible fresh water and bathroom access.
  • Motion to adjourn the meeting at 8:08am, seconded, and approved.

Attest: David Morin, Secretary
Steve Clifford, Commodore

October 5, 2019 — Board Minutes

The Ipswich Outboard Club Board of Directors held a regular meeting at the IOC Property, Water St, Ipswich, Ma. Commodore Clifford called the meeting to order at 10:30am. All IOC officers and directors were present.

The minutes from the previous meeting on September 10, 2019, were approved as submitted.

Secretary’s Report:

  • Email and PO box are clean.
  • Cookout costs will be tallied.

The secretary’s report was approved as submitted.

Treasurer’s Report:

  • Checking account $32,680.82
  • MMCH     4,912.72
  • CD   25,260.18
  • Total $62,853.73
  • All bills have been paid
  • We are under budget due to repairs and maintenance being delayed and the dockmaster pay was lower than expected.

The treasurer’s report was accepted as submitted.

Vice Commodore’s Report :

  • Float haul planned for October 27 at 10am.
  • The shed was cleaned.

The vice commodore’s report was accepted as read.

Old Business:

  • Catwalks and gangways will be built in the spring.

New Business:

  • Next IOC Directors meeting scheduled for November 5, 2019 at 7pm at the St. Lawrence Society.
  • At the November meeting a capital expenditure discussion will be held.
  • Motion to adjourn the meeting at 10:53am, seconded, and approved.

Attest: David Morin, Secretary
Steve Clifford, Commodore

September 10, 2019 — Board Minutes

The Ipswich Outboard Club Board of Directors held a regular meeting at the St. Lawrence Literary Society, Ipswich, Ma. Commodore Clifford called the meeting to order at 7:54 pm. All IOC officers and directors were present except for John Sioninen, who was excused.

The minutes from the previous meeting on August 6, 2019 were approved as submitted.

Secretary’s Report:

  • Email and PO box are clean.
  • All bills will be given to the treasurer.
  • Spraying of the Japanese knotweed was completed and working.
  • We have 15 burgees in stock.
  • An IWAC activity was reported.
  • Steve Price is installing “Scarey Cats” on the docks to scare away the ducks who leave their droppings.

The secretary’s report was approved as submitted.

Treasurer’s Report:

Deferred until October meeting.

Vice Commodore’s Report :

  • Property looking good.

The vice commodore’s report was accepted as read.

Old Business:

  • October 5, 2019-IOC cookout. Dave Morin to coordinate the food. Bill McLeod and Dan Tessier will help cook.
  • Kerry Bates and Janet Craft want IOC access for the Ipswich Illumination scheduled for October 4th-6th. Motion to keep cookout on October 5th and do not IOC access for Ipswich Illumination, seconded, and approved.
  • Liz Lombard met with the clothing distributor to coordinate the on-line store for IOC clothing.

New Business:

  • Next IOC Directors meeting scheduled for October 5, 2019 at the cookout.
  • John Adams will complete the tree work at the IOC.
  • Parking is an issue. Donald Clapp to get signs.
  • A mail party is scheduled for Thursday October 19th at the St. Lawrence club at 6 pm. Pizza will be ordered.
  • Motion to adjourn the meeting at 8:25 pm, seconded, and approved.

Attest: David Morin, Secretary
Steve Clifford, Commodore