August 7, 2012 – Board Meeting Minutes
Ipswich Outboard Club, Inc.
Minutes August 7, 2012
The Ipswich Outboard Club Board of Directors held a regular meeting at the home Bill Clapp. Commodore Clapp called the meeting to order at 7:09 pm. All IOC officers and directors were present.
The minutes from the previous meeting on 6/5/12 were approved.
Secretary’s Report:
- 7 new applications were received with all necessary documentation included. Motion made to add all 7 applicants onto the waiting list and close the waiting list due to it now being capped at 50, seconded, and approved.
- A junior membership application was received from Andrew Russell with all necessary documents included. Motion to add Andrew as a junior member, seconded, and approved.
- Two letters were received from Gary Champion to Commodore Clapp regarding by-law committee and by-law questions.
The secretary’s report was approved as submitted.
Treasurer’s Report:
- Checking Account $ 3,142.19
- Investment Account $30,390.67
- Total $33,532.86 (June 2012 end)
- Checking Account $ 2,210.52
- Investment Account $27,396.55
- Total $29,607.07 (July 2012 end)
- All bills have been paid.
- A detailed budget and balance sheet was presented to the board for bot June and July. The club is right on budget for the year.
- A discussion was held on the IOC clothing left-overs. It was determined to have Adam Gallant put flyers on the windshields of members cars and possibly set up a table during a busy weekend at the club manned by a director.
- Watch for cracks in boat fuel lines and gas tanks. New gas is causing issues.
The treasurer’s report was accepted as submitted.
Vice Commodore’s Report:
- No complaints on the property.
- Ramp will be washed this week and probably twice more this season.
- Someone continues to leave plastic bags with their dog’s feces at the IOC property. A deer-cam will be set up to try and catch the person.
- Someone ran over the no parking sign and damaged it. Joe Wright will make repairs.
- The cleats on the aluminum uprights may need to be changed. A lengthy discussion was held on wood vs. aluminum uprights since both get damaged.
- Watch for non-members using the IOC. Many have been turned away by the board.
The vice commodore’s report was accepted as submitted.
Old Business:
- The laptop will be purchased soon for the club.
- Jeff Graffum will post a clothing flyer to sell the remaining stock.
- Motion to go into executive session, seconded, and approved.
- Motion to come out of executive session, seconded, and approved.
New Business:
- The next regular board meeting will be on Tuesday, September 11, 2012, at the home of Rick Tucker at 7 pm.
- Motion made to adjourn the meeting at 9:10pm, seconded, and approved.
Attest: David Morin, Secretary
Donald Clapp, Commodoe