August 7, 2012 – Board Meeting Minutes

Ipswich Outboard Club, Inc.
Minutes August 7, 2012

The Ipswich Outboard Club Board of Directors held a regular meeting at the home Bill Clapp. Commodore Clapp called the meeting to order at 7:09 pm. All IOC officers and directors were present.

The minutes from the previous meeting on 6/5/12 were approved.

Secretary’s Report:

  • 7  new applications were received with all necessary documentation included. Motion made to add all 7 applicants onto the waiting list and close the waiting list due to it now being capped at 50, seconded, and approved.
  • A junior membership application was received from Andrew Russell with all necessary documents included. Motion to add Andrew as a junior member, seconded, and approved.
  • Two letters were received from Gary Champion to Commodore Clapp regarding by-law committee and by-law questions.

The secretary’s report was approved as submitted.

Treasurer’s Report:

  • Checking Account              $  3,142.19
  • Investment Account         $30,390.67
  • Total                                  $33,532.86 (June 2012 end)
  • Checking Account            $  2,210.52
  • Investment Account        $27,396.55
  • Total                                  $29,607.07 (July 2012 end)
  • All bills have been paid.
  • A detailed budget and balance sheet was presented to the board for bot June and July. The club is right on budget for the year.
  • A discussion was held on the IOC clothing left-overs. It was determined to have Adam Gallant put flyers on the windshields of members cars and possibly set up a table during a busy weekend at the club manned by a director.
  • Watch for cracks in boat fuel lines and gas tanks. New gas is causing issues.

The treasurer’s report was accepted as submitted.

Vice Commodore’s Report:

  • No complaints on the property.
  • Ramp will be washed this week and probably twice more this season.
  • Someone continues to leave plastic bags with their dog’s feces at the IOC property. A deer-cam will be set up to try and catch the person.
  • Someone ran over the no parking sign and damaged it. Joe Wright will make repairs.
  • The cleats on the aluminum uprights may need to be changed. A lengthy discussion was held on wood vs. aluminum uprights since both get damaged.
  • Watch for non-members using the IOC. Many have been turned away by the board.

The vice commodore’s report was accepted as submitted.

Old Business:

  • The laptop will be purchased soon for the club.
  • Jeff Graffum will post a clothing flyer to sell the remaining stock.
  • Motion to go into executive session, seconded, and approved.
  • Motion to come out of executive session, seconded, and approved.

New Business:

  • The next regular board meeting will be on Tuesday, September 11, 2012, at the home of Rick Tucker at 7 pm.
  • Motion made to adjourn the meeting at 9:10pm, seconded, and approved.

Attest: David Morin, Secretary
Donald Clapp, Commodoe

categories Meeting Minutes | August 13, 2012