The Ipswich Outboard Club Board of Directors held a regular board meeting at St. Lawrence Literary Society, Ipswich, Ma. Commodore Clifford called the meeting to order at 7:04 p.m. All IOC Board members were present except for Steve Clifford, Joe Wright, and John Soininen.
The minutes from the previous meeting on 3/7/23 were approved as submitted.
Secretary’s Report:
- Email and p.o. box are clean.
- $950 collected for the scholarship fund.
- D&O membership stickers were distributed.
The secretary’s report was accepted as read.
Treasurer’s Report:
- Checking account $60,495.82
- MMCH 4,940.07
- CD 26,235.01
- Total $91,670.90
The treasurer’s report was accepted as read.
Vice Commodore’s Report:
- The porta-potti is in.
- Ramp is washed.
- Dockmaster is starting.
The vice commodore’s report was accepted as read.
Old Business:
- The swales/pipe and water line being worked on.
New Business:
- Three scholarships were awarded.
- Database expenses were discussed.
- Boats left on the dock for extended periods are prohibited.
- Illumination night- Donald Clapp to handle correspondence.
- Next board meeting TBD.
- Motion to adjourn the meeting at 7:40 p.m., seconded, and approved.
Attest: David Morin, Secretary
Steve Clifford, Commodore
The Ipswich Outboard Club Board of Directors held the IOC annual meeting at St. Lawrence Literary Society, Fairview Ave., Ipswich, Ma. The meeting was called to order by Commodore Clifford at 7:04 p.m. All officers and directors were present. Forty total IOC voting members attended the meeting.
Commodore Clifford thanked all and welcomed everyone to the 2023 IOC annual meeting. Pizza and water were provided. The IOC Board was introduced.
Secretary Morin motioned to dispense with the reading of the 2022 annual minutes, seconded, and approved.
Secretary’s Report:
- A moment of silence was held for Paul Marchand, Pierre Doucet, and Randy Craig.
- 2023 renewals have been steady coming in. New stickers are blue and are being sent out. We will reuse the white/blue hangtags.
- Membership will be full again this year at 230 total. 53 on the waiting list. No new members expected this year.
- Please email the secretary with any needs.
The secretary’s report was approved as submitted.
Treasurer’s Report:
- The 2022 audited annual financial report was reviewed in detail including revenues and expenses.
- 2023 budget was discussed.
- A $52,000 balance at year end is in the bank account, and no debt.
- A question was asked on raising the scholarship budgeted amount and interest rate for remaining account balance. Many responses were given about scholarship fund and CDs with higher rates are being considered. The IOC is a 501C7 organization.
- John Soininen was given an ovation for his efforts as treasurer.
The treasurer’s report was approved as submitted.
Vice Commodore’s Report:
- New catwalks/gangways/and piling installed.
- Top of property is wet and the town will be contacted about cleaning up the swales.
- Water Street will be paved in 2025.
- Dredging the bottom of the ramp is being looked at.
The Vice Commodore’s Report was approved as submitted.
Nomination Committee (read by Mike Sikora):
- Directors nominated for a new three year term: Joseph Wright, Liz Lombard, John Soininen, and Steve Clifford. No other nominations were given. The secretary made a motion to accept the slate of nominees, seconded, and approved unanimously.
- Officers nominated for 1 year terms: Steve Clifford, Commodore; Donald Clapp, Vice Commodore; John Sioninen, Treasurer; David Morin, Secretary. The secretary made a motion to accept the slate of nominees, seconded, and all were approved unanimously.
- The secretary swore himself in and thanked everyone.
- Commodore Clifford thanked the nominating committee.
Acknowledgements:
- Commodore Clifford thanked the board for their dedication and efforts and said “it takes a village”. He thanked The St Lawrence Club for the room, the cook out staff, all volunteers with float haul, the dockmaster and all the members.
Member Participation:
- A question was given on dredging the bottom of the ramp. Gary Champion said he has experience with dredging and offered to help. A committee may be put together.
- Alana Burns thanked the board and volunteers for making our club great.
Motion was made and seconded to adjourn the meeting at 7:43 p.m. Motion seconded and approved.
Attest: David Morin, Secretary
Steve Clifford, Commodore
Meeting Minutes | IOC August 24, 2023 | 
Comments Off on January 31, 2023 — Annual Meeting Minutes
The Ipswich Outboard Club Board of Directors held a regular board meeting at St. Lawrence Literary Society, Ipswich, Ma. Commodore Clifford called the meeting to order at 8:03 p.m. All IOC Board members were present except for Liz Lombard.
The minutes from the previous meeting on December 6, 2022, were approved as submitted.
Secretary’s Report:
- Renewal/Annual meeting/Scholarship notice was sent out.
- Many members have renewed. Renewal are being sent out continuously.
- Email and PO Box are clean.
- The annual financial audit was completed this evening- all balanced.
- The annual meeting plans were discussed.
The secretary’s report was accepted as read.
Treasurer’s Report:
- Annual financial audit is complete and will be presented at the annual meeting.
The treasurer’s report was accepted as read.
Vice Commodore’s Report:
- Plans being made for swale clean up.
- New shed plans were discussed.
The vice commodore’s report was accepted as read.
Old Business:
- Discussion was held on LOA. Fees associated with LOA tabled until late 2023.
New Business:
- A discussion was held on a letter received by a member regarding town waterways bylaws for a second time. It was determined no action to be taken.
- Next IOC Board meeting TBD.
- Motion to adjourn the meeting at 8:56 p.m., seconded, and approved.
Attest: David Morin, Secretary
Steve Clifford, Commodore
The Ipswich Outboard Club Board of Directors held a regular board meeting at St. Lawrence Literary Society, Ipswich, Ma. Commodore Clifford called the meeting to order at 7:06 p.m. All IOC Board members were present except for Joe Wright.
The minutes from the previous meeting on October 4, 2022 were approved as submitted.
Secretary’s Report:
- Email and PO Box to be checked. The PO Box had issues with processing our payment.
- Pump was winterized.
- Cookout cost was $2355.42
- Getting ready for a busy renewal season, annual mailing, and annual meeting.
The secretary’s report was accepted as read.
Treasurer’s Report:
- A large discussion was held on past three months of expenses and bank reconciliation.
- Balances as of today:
Checking $16,305.15
MMCH 4,937.60
CD 26,170.05
Total $47,412.79
- All accounts have been reconciled.
- A 2023 budget including the 2023 dues was presented and accepted.
- CD rates have increased so the CD will be renewed at a higher rate.
The treasurer’s report was accepted as read.
Vice Commodore’s Report:
- Cable is up.
- Float haul went well.
- Dinghy needs to be steam cleaned.
- Old dinghy will be fixed and used as a back up.
The vice commodore’s report was accepted as read.
Old Business:
New Business:
- Scheduled annual mailing scheduled for 12/27/22.
- Annual meeting scheduled for 1/31/23.
- The nominating committee was assigned. Officers and directors terms were discussed.
- Installing water service was discussed. Donald Clapp to begin the process.
- The swales will be serviced/cleaned by the town.
- A large discussion was held on possible shed rebuilding.
- Next IOC Board meeting on 1/17/23 at the St. Lawrence Club at 7 p.m. Final annual meeting plans and the annual audit will be completed at this meeting.
- Motion to adjourn the meeting at 8:56 p.m., seconded, and approved.
Attest: David Morin, Secretary
Steve Clifford, Commodore
The Ipswich Outboard Club Board of Directors held a regular board meeting at St. Lawrence Literary Society, Ipswich, Ma. Commodore Clifford called the meeting to order at 7:25 p.m. All IOC Board members were present except for Joe Wright and John Soininen.
The minutes from the previous meeting on September 6, 2022 were approved as submitted.
Secretary’s Report:
- Email and PO Box clean.
- Cookout mailing completed.
- All cookout supplies, tools, and things needed have been assigned. A large discussion was held on logistics.
The secretary’s report was accepted as read.
Treasurer’s Report:
The treasurer’s report was accepted as read.
Vice Commodore’s Report:
- Pump to be winterized.
- The swales need to be cleaned out.
- Float haul-10/23/22 at 10am.
- Signs will stay on catwalks.
- The ramp/catwalks will be unavailable for the illumination due to liability.
The vice commodore’s report was accepted as read.
Old Business:
New Business:
- A conversation was held on a member issue.
- Next IOC Board meeting on 12/6/22 at the St. Lawrence Club at 7 p.m. No meeting for November.
- Motion to adjourn the meeting at 8:30 p.m., seconded, and approved.
Attest: David Morin, Secretary
Steve Clifford, Commodore
The Ipswich Outboard Club Board of Directors held a regular board meeting at St. Lawrence Literary Society, Ipswich, Ma. Commodore Clifford called the meeting to order at 7:25 pm. All IOC Board members were present except for Donald Clapp, Joe Wright, Perry Paone, and John Sioninen.
The minutes from the previous meeting on June 7, 2022 were approved as submitted.
Secretary’s Report:
- Email and PO Box clean.
- Pierre Doucet has passed.
- Membership lists were distributed.
- The IOC scholarship recipients were in the Ipswich News.
The secretary’s report was accepted as read.
Treasurer’s Report:
- Deferred until September.
The treasurer’s report was accepted as read.
Vice Commodore’s Report:
- Ramp improvements were discussed.
- A new cover will be installed between the catwalks and gangways to eliminate the gaps.
- New signs are ready.
- Ramp needs washing.
- The refrigerator will be replaced at a later date.
- 250 additional koozies will be ordered.
The vice commodore’s report was accepted as read.
Old Business:
- Liz Lombard and Steve Clifford to research a new database.
New Business:
- Possible cookout date; 10/15/22
- Next IOC Board meeting on 9/6/22 at the St. Lawrence Club at 7 pm..
- Motion to adjourn the meeting at 8:10pm, seconded, and approved
Attest: David Morin, Secretary
Steve Clifford, Commodore
The Ipswich Outboard Club Board of Directors held a regular board meeting at St. Lawrence Literary Society, Ipswich, Ma. Commodore Clifford called the meeting to order at 7:26 pm. All IOC Board members were present except for Donald Clapp and Rick Tucker.
The minutes from the previous meeting on May 3, 2022 were approved as submitted.
Secretary’s Report:
- Email and PO Box clean.
- Koozies are ordered.
- After a discussion, three scholarships will be awarded.
- Coast guard will do vessel checks at the town wharf.
The secretary’s report was accepted as read.
Treasurer’s Report:
- Checking $49,596.06
- MMCH 4,935.13
- CD 26,104.16
$80,635.35
- A detailed financial report was presented
- All bills have been paid,
The treasurer’s report was accepted as read.
Vice Commodore’s Report:
The vice commodore’s report was accepted as read.
Old Business:
- Joe Wright to talk with dockmaster about additional needs.
New Business:
- Next IOC Board meeting on TBD at the St. Lawrence Club.
- New database being looked at.
- Motion to adjourn the meeting at 8:10 pm, seconded, and approved.
Attest: David Morin, Secretary
Steve Clifford, Commodore
The Ipswich Outboard Club Board of Directors held a regular board meeting at St. Lawrence Literary Society, Ipswich, Ma. Commodore Clifford called the meeting to order at 7:21 pm. All IOC Board members were present except for Liz Lombard.
The minutes from the previous meeting on March 8, 2022 were approved as submitted.
Secretary’s Report:
- The email and po box are clean.
- The new dinghy is on order.
- 3 scholarship applications have been received so far.
The secretary’s report was accepted as read.
Treasurer’s Report:
The treasurer’s report was accepted as read.
Vice Commodore’s Report:
- North Shore Marine may complete the piling job in May.
- Float launch 4/16/22 at 10 am.
- Signage for catwalks-Deke will talk with Cape Ann Sign.
The vice commodore’s report was accepted as read.
Old Business:
- A large discussion was held on membership counts. Steve Clifford presented his research on the property capacity. After a long discussion, it was determined to have no new members in 2022 and do more research this season on parking capacity.
- A discussion was held on “social membership”.
New Business:
- A lengthy discussion was held on the Coast Guard vessel discussion. The board supports the event but cannot host it at the IOC property due to room and liability.
- Next IOC Board meeting on May 3, 2022 at the St. Lawrence Club.
- Motion to adjourn the meeting at 8:05 pm, seconded, and approved.
Attest: David Morin, Secretary
Steve Clifford, Commodore
The Ipswich Outboard Club Board of Directors held a regular board meeting at St. Lawrence Literary Society, Ipswich, Ma. Commodore Clifford called the meeting to order at 7:16 pm. All IOC Board members were present.
The minutes from the previous meeting on 1/4/22 and annual meeting minutes on 1/25/22 were approved as submitted.
Secretary’s Report:
- The email and po box are clean.
- Renewals given to all directors and officers.
- Deposits have been made.
- Membership counts: RG 226, DR 9, HM 2, LO 9. A large discussion was held on membership counts and capacities. A survey will be sent out to members by Liz Lombard and Steve Clifford will do a property study to help determine number of members using the property and its total capacity. Any new members to be invited in will be determined at April meeting.
The secretary’s report was accepted as read.
Treasurer’s Report:
January 2022:
Checking $49,737.65
MMCH 4,933.51
CD 26.061.29
Total $80,732.45
The treasurer’s report was accepted as read.
Vice Commodore’s Report:
- The cable is installed.
- North Shore Marine may complete the piling job in May.
The vice commodore’s report was accepted as read.
Old Business:
Annual meeting went very well-thx to all who helped.
- A discussion was held on a letter presented to the IOC at the annual meeting by Gary Champion with regards to the Ipswich Waterways, IBYC mooring field, the Ipswich Harbormaster, and Ipswich Town Counsel.
New Business:
- Next IOC Board meeting on April 12, 2022 at the St. Lawrence Club.
- Motion to adjourn the meeting at 8:15 pm, seconded, and approved.
Attest: David Morin, Secretary
Steve Clifford, Commodore
The Ipswich Outboard Club Board of Directors held the IOC annual meeting at St. Lawrence Literary Society, Fairview Ave., Ipswich, Ma. The meeting was called to order by Commodore Clifford at 7:01 pm. All officers and directors were present. Thirty five total IOC voting members attended the meeting.
Commodore Clifford thanked all and welcomed everyone to the 2022 IOC annual meeting. Pizza and water were provided. The IOC Board introduced itself.
Secretary Morin mentioned the 2020 annual report was sent out in January 2021 versus meeting in person due to the pandemic. The membership was asked if any questions needed to be answered. No questions were asked. Motion made to accept the 2020 annual report, seconded, and approved by a unanimous vote.
Secretary’s Report:
- A moment of silence was held for Nobby Gallant, Ed Sikora, and Joe Paone. Best wishes were given for Pierre Doucet and Paul Marchand.
- 2022 renewals have been steady coming in. New stickers are green and are being sent out. We will reuse the white/blue hangtags.
- Membership will be full again this year at 230 total. 53 on the waiting list.
- Please email the secretary with any needs.
The secretary’s report was approved as submitted.
Treasurer’s Report:
- The 2021 audited annual financial report was reviewed in detail including revenues and expenses.
- 2022 budget was presented.
- A large discussion was held on Section V of the bylaws changing the expenditure of $5000 needing approval by members. After discussion, motion made and seconded to raise $5000 to $10,000. After further discussion, motion was made to amend the original motion from $5000 to $20,000, seconded and approved by unanimous vote.
- Voting can be conducted by email.
The treasurer’s report was approved as submitted.
Vice Commodore’s Report:
- Many projects completed were presented including 4 floats being rebuilt, new catwalks and gangways, concrete ramps, and flagpole recondition.
- A large discussion was held on the cement pilings deteriorating and need to be rebuilt. After discussion, motion made to have the IOC Board hire a contractor to rebuild the pilings. Motion seconded and approved by unanimous vote.
The Vice Commodore’s Report was approved as submitted.
Nomination Committee (read by Vincent Martineau):
- Directors nominated for a new three year term: David Morin, Perry Paone, and Rick Tucker. No other nominations were given. The secretary made a motion to accept the slate of nominees, seconded, and approved unanimously.
- Officers nominated for 1 year terms: Steve Clifford, Commodore; Donald Clapp, Vice Commodore; John Sioninen, Treasurer; David Morin, Secretary. The secretary made a motion to accept the slate of nominees, seconded, and all were approved unanimously.
- The secretary swore himself in and thanked everyone.
- Commodore Clifford thanked the nominating committee.
Acknowledgements:
- Commodore Clifford thanked the board for their dedication and efforts, The St Lawrence Club for the room, the membership for making the club great, the cook out staff, volunteers, the database coordination, and all volunteers.
Member Participation:
- A question was made about non members using the club. The IOC Board told members to take pictures and report the incident to the board. Police can be called as well.
- A question was asked about a possible detail officer or second dockmaster to help patrol the club. The IOC Board will discuss.
- A question was made about club liability. We are self-insured for the property being damaged but heavily insured for personal injury.
Motion was made and seconded to adjourn the meeting at 7:45 pm. Motion seconded and approved.
Attest: David Morin, Secretary
Steve Clifford, Commodore
Meeting Minutes | IOC February 13, 2022 |
Comments Off on January 25, 2022 — Annual Meeting Minutes