January 30, 2024 — Annual Meeting Minutes

The Ipswich Outboard Club Board of Directors held the IOC annual meeting at St. Lawrence Literary Society, Fairview Ave., Ipswich, Ma. The meeting was called to order by Commodore Clifford at 7:01 p.m. All officers and directors were present. 35 total IOC voting members attended the meeting.

Commodore Clifford thanked all and welcomed everyone to the 2024 IOC annual meeting. Pizza and water was provided. The IOC Board was introduced.

Secretary Morin motioned to dispense with the reading of the 2023 annual minutes, seconded, and approved.

Secretary’s Report:

  • A moment of silence was held for Phil Light and David Prentice.
  • 2024 renewals have been steady coming in. New stickers are orange and are being sent out. We will reuse the white/blue hangtags.
  • Membership will be full again this year at 230 total. 53 on the waiting list. Possible 3 new memberships this year. None since 2019.
  • Scholarship donations have been coming in-thank you!
  • Please email through the club website with any needs.
  • A question was asked about a possible boat wash down station.

The secretary’s report was approved as submitted.

Treasurer’s Report:

  • The 2023 audited annual financial report was reviewed in detail including revenues and expenses.
  • 2024 budget was discussed.
  • A $78,000 balance at year end is in the bank account, and no debt.
  • The IOC is in excellent financial condition.

The treasurer’s report was approved as submitted.

Vice Commodore’s Report:

  • 2023 was a good boating year.
  • Maintenance being looked at in the parking lot to help with drainage.
  • Maintenance on floats needed.

The Vice Commodore’s Report was approved as submitted.

Nomination Committee (read by Mike Sikora):

  • Directors nominated for a new three year term: Donald Clapp and Rusty Spencer. No other nominations were given. The secretary made a motion to accept the slate of nominees, seconded, and approved unanimously.
  • Officers nominated for 1 year terms: Steve Clifford, Commodore; Donald Clapp, Vice Commodore; John Sioninen, Treasurer; David Morin, Secretary. The secretary made a motion to accept the slate of nominees, seconded, and all were approved unanimously.
  • The secretary swore himself in and thanked everyone.
  • Commodore Clifford thanked the nominating committee.

Acknowledgements:

  • Commodore Clifford thanked the board for their dedication and efforts and all the members for their input. He thanked  the cookout staff, float haul/launch crew, the contractors, and the St Lawrence Club for the room.

Member Participation:

  • Richard Sheppard presented a form to fill out for the club to possibly be free from paying property taxes due to being a 501C7 organization. The IOC Board will look into the possibility.
  • Ted Flaherty said the IOC “was the best deal in town” and thanked the board for their efforts.
  • A question came from the members about letting everyone know if help is needed.
  • A thank you was given for the aluminum catwalks and gangways.
  • A comment was made from Brian Zilinsky stating all work to be done by contractors should be bid out and a relative of the board doing work at the club is a conflict of interest. A spirited discussion ensued and the board assured the membership the club contractors are properly chosen and charge competitive rates.

Motion was made and seconded to adjourn the meeting at 7:30 p.m. Motion seconded and approved.

Attest: David Morin, Secretary
Steve Clifford, Commodore

 

 

 

 

 

January 17, 2024 — Board Minutes

The Ipswich Outboard Club Board of Directors held a regular board meeting at St. Lawrence Literary Society, Ipswich, Ma. Commodore Clifford called the meeting to order at 7:15  p.m. All IOC Board members were present.

The minutes from the previous meeting on December 5, 2023 were approved as submitted.

Secretary’s Report:

  • Email and po box are clean.
  • Renewals are being processed.
  • Thank you notes were received by three members for scholarships.
  • Scholarship donations have been received.
  • A 2023 financial audit was completed before the meeting.
  • There may be a few new memberships this year.

The secretary’s report was accepted as read.

Treasurer’s Report:

  • Total balance year end $78,000.00
  • The 2023 financial audit was discussed in detail.

The treasurer’s report was accepted as read.

Vice Commodore’s Report:

  • Parking lot cables are installed.
  • Floats in parking lot are secure.
  • New shed plans being looked at and drawn up. A discussion was held on the project.

The vice commodore’s report was accepted as read.

Old Business:

  • The annual meeting plans were discussed.
  • A quote will be provided for new aluminum floats.
  • The town will service the silt tanks.
  • The landscaper will clean the swales and fix ruts in parking lot.

New Business:

  • Next IOC Board meeting will be in March TBD.
  • Motion to adjourn the meeting at 8:10 p.m., seconded, and approved.

Attest: David Morin, Secretary
Steve Clifford, Commodore

December 5, 2023 — Board Minutes

The Ipswich Outboard Club Board of Directors held a regular board meeting at St. Lawrence Literary Society, Ipswich, Ma. Commodore Clifford called the meeting to order at 7:10 p.m. All IOC Board members were present.

The minutes from the previous meeting on October 3, 2023 were approved as submitted.

Secretary’s Report:

  • Email and P.O. box are clean.
  • Cookout costs $2200. Scholarship donations were $331.
  • Annual Ma Ch. 180 report was filed.
  • A discussion was held on a neighbor requesting to have their holiday party guests park at the IOC one evening.

The secretary’s report was accepted as read.

Treasurer’s Report:

  • Checking account            $45,859.76
  • MMCH                            4,942.54
  • CD                                 26,301.21
  • Total                            $77,301.51
  • The 2024 budget was presented and accepted.

The treasurer’s report was accepted as read.

Vice Commodore’s Report:

  • Parking lot cables will be put up.
  • Some docks need work.
  • Aluminum docks will be looked at.

The vice commodore’s report was accepted as read.

Old Business:

  • The swales and parking lot will be cleaned.
  • The member warning letter and follow-up were discussed.

New Business:

  • Annual meeting planned for 1/30/24.
  • Annual financial audit is being planned.
  • Officer/director election discussed.
  • Storm silt tanks to be addressed by the town.
  • Holiday bonus for the dock masters were determined.
  • Next IOC Board meeting will be in January before the annual meeting.
  • Motion to adjourn the meeting at 8:15 p.m., seconded, and approved.

Attest: David Morin, Secretary
Steve Clifford, Commodore

June 6, 2023 — Board Minutes

The Ipswich Outboard Club Board of Directors held a regular board meeting at St. Lawrence Literary Society, Ipswich, Ma. Commodore Clifford called the meeting to order at 7:04 p.m. All IOC Board members were present except for Steve Clifford, Joe Wright, and John Soininen.

The minutes from the previous meeting on 3/7/23 were approved as submitted.

Secretary’s Report:

  • Email and p.o. box are clean.
  • $950 collected for the scholarship fund.
  • D&O membership stickers were distributed.

The secretary’s report was accepted as read.

Treasurer’s Report:

  • Checking account $60,495.82
  • MMCH                     4,940.07
  • CD                            26,235.01
  • Total                        $91,670.90

The treasurer’s report was accepted as read.

Vice Commodore’s Report:

  • The porta-potti is in.
  • Ramp is washed.
  • Dockmaster is starting.

The vice commodore’s report was accepted as read.

Old Business:

  • The swales/pipe and water line being worked on.

New Business:

  • Three scholarships were awarded.
  • Database expenses were discussed.
  • Boats left on the dock for extended periods are prohibited.
  • Illumination night- Donald Clapp to handle correspondence.
  • Next board meeting TBD.
  • Motion to adjourn the meeting at 7:40 p.m., seconded, and approved.

Attest: David Morin, Secretary
Steve Clifford, Commodore

March 7, 2023 — Board Minutes

The Ipswich Outboard Club Board of Directors held a regular board meeting at St. Lawrence Literary Society, Ipswich, Ma. Commodore Clifford called the meeting to order at 8:03 p.m. All IOC Board members were present except for Liz Lombard and John Soininen.

The minutes from the previous meeting on January 17, 2023 and annual minutes from January 31, 2023 were approved as submitted.

Secretary’s Report:

  • Email and po box are clean.
  • Thank you to all who helped at the annual meeting.
  • Working with Liz to clean up the database.
  • Membership counts: RG 225, DR 9, HM 2, LOA 5.
  • A large discussion was held on membership counts. After a lengthy discussion, it was determined to offer no new memberships for 2023.
  • Donations have been arriving in memory of David Prentice.
  • The state will be spraying pepperweed again.
  • Insurance bills are in and will be given to the treasurer.
  • IOC mooring fee all set.

The secretary’s report was accepted as read.

Treasurer’s Report:

  • Deferred until next meeting.

The treasurer’s report was accepted as read.

Vice Commodore’s Report:

  • Parking allowed at the club for This Old House Staff.

The vice commodore’s report was accepted as read.

Old Business:

  • The swales and water line being worked on.

New Business:

  • During the float launch we can invite the Prentices for a memorial.
  • Scholarship applications have been received.
  • Next IOC Board meeting will be 4/13/23 at The Hart House at 6pm.
  • Motion to adjourn the meeting at 7 p.m., seconded, and approved.

Attest: David Morin, Secretary
Steve Clifford, Commodore

January 31, 2023 — Annual Meeting Minutes

The Ipswich Outboard Club Board of Directors held the IOC annual meeting at St. Lawrence Literary Society, Fairview Ave., Ipswich, Ma. The meeting was called to order by Commodore Clifford at 7:04 p.m. All officers and directors were present. Forty total IOC voting members attended the meeting.

Commodore Clifford thanked all and welcomed everyone to the 2023 IOC annual meeting. Pizza and water were provided. The IOC Board was introduced.

Secretary Morin motioned to dispense with the reading of the 2022 annual minutes, seconded, and approved.

Secretary’s Report:

  • A moment of silence was held for Paul Marchand, Pierre Doucet, and Randy Craig.
  • 2023 renewals have been steady coming in. New stickers are blue and are being sent out. We will reuse the white/blue hangtags.
  • Membership will be full again this year at 230 total. 53 on the waiting list. No new members expected this year.
  • Please email the secretary with any needs.

The secretary’s report was approved as submitted.

Treasurer’s Report:

  • The 2022 audited annual financial report was reviewed in detail including revenues and expenses.
  • 2023 budget was discussed.
  • A $52,000 balance at year end is in the bank account, and no debt.
  • A question was asked on raising the scholarship budgeted amount and interest rate for remaining account balance. Many responses were given about scholarship fund and CDs with higher rates are being considered. The IOC is a 501C7 organization.
  • John Soininen was given an ovation for his efforts as treasurer.

The treasurer’s report was approved as submitted.

Vice Commodore’s Report:

  • New catwalks/gangways/and piling installed.
  • Top of property is wet and the town will be contacted about cleaning up the swales.
  • Water Street will be paved in 2025.
  • Dredging the bottom of the ramp is being looked at.

The Vice Commodore’s Report was approved as submitted.

Nomination Committee (read by Mike Sikora):

  • Directors nominated for a new three year term: Joseph Wright, Liz Lombard, John Soininen, and Steve Clifford.  No other nominations were given. The secretary made a motion to accept the slate of nominees, seconded, and approved unanimously.
  • Officers nominated for 1 year terms: Steve Clifford, Commodore; Donald Clapp, Vice Commodore; John Sioninen, Treasurer; David Morin, Secretary. The secretary made a motion to accept the slate of nominees, seconded, and all were approved unanimously.
  • The secretary swore himself in and thanked everyone.
  • Commodore Clifford thanked the nominating committee.

Acknowledgements:

  • Commodore Clifford thanked the board for their dedication and efforts and said “it takes a village”. He thanked The St Lawrence Club for the room, the cook out staff, all volunteers with float haul, the dockmaster and all the members.

Member Participation:

  • A question was given on dredging the bottom of the ramp. Gary Champion said he has experience with dredging and offered to help. A committee may be put together.
  • Alana Burns thanked the board and volunteers for making our club great.

Motion was made and seconded to adjourn the meeting at 7:43 p.m. Motion seconded and approved.

Attest: David Morin, Secretary
Steve Clifford, Commodore

January 17, 2023 — Board Minutes

The Ipswich Outboard Club Board of Directors held a regular board meeting at St. Lawrence Literary Society, Ipswich, Ma. Commodore Clifford called the meeting to order at 8:03 p.m. All IOC Board members were present except for Liz Lombard.

The minutes from the previous meeting on December 6, 2022, were approved as submitted.

Secretary’s Report:

  • Renewal/Annual meeting/Scholarship notice was sent out.
  • Many members have renewed. Renewal are being sent out continuously.
  • Email and PO Box are clean.
  • The annual financial audit was completed this evening- all balanced.
  • The annual meeting plans were discussed.

The secretary’s report was accepted as read.

Treasurer’s Report:

  • Annual financial audit is complete and will be presented at the annual meeting.

The treasurer’s report was accepted as read.

Vice Commodore’s Report:

  • Plans being made for swale clean up.
  • New shed plans were discussed.

The vice commodore’s report was accepted as read.

Old Business:

  • Discussion was held on LOA. Fees associated with LOA tabled until late 2023.

New Business:

  • A discussion was held on a letter received by a member regarding town waterways bylaws for a second time. It was determined no action to be taken.
  • Next IOC Board meeting TBD.
  • Motion to adjourn the meeting at 8:56 p.m., seconded, and approved.

Attest: David Morin, Secretary
Steve Clifford, Commodore

December 6, 2022 — Board Minutes

The Ipswich Outboard Club Board of Directors held a regular board meeting at St. Lawrence Literary Society, Ipswich, Ma. Commodore Clifford called the meeting to order at 7:06 p.m. All IOC Board members were present except for Joe Wright.

The minutes from the previous meeting on October 4, 2022 were approved as submitted.

Secretary’s Report:

  • Email and PO Box to be checked. The PO Box had issues with processing our payment.
  • Pump was winterized.
  • Cookout cost was $2355.42
  • Getting ready for a busy renewal season, annual mailing, and annual meeting.

The secretary’s report was accepted as read.

Treasurer’s Report:

  • A large discussion was held on past three months of expenses and bank reconciliation.
  • Balances as of today:

Checking         $16,305.15
MMCH               4,937.60
CD                     26,170.05
Total               $47,412.79

  • All accounts have been reconciled.
  • A 2023 budget including the 2023 dues was presented and accepted.
  • CD rates have increased so the CD will be renewed at a higher rate.

The treasurer’s report was accepted as read.

Vice Commodore’s Report:

  • Cable is up.
  • Float haul went well.
  • Dinghy needs to be steam cleaned.
  • Old dinghy will be fixed and used as a back up.

The vice commodore’s report was accepted as read.

Old Business:

  • None

New Business:

  • Scheduled annual mailing scheduled for 12/27/22.
  • Annual meeting scheduled for 1/31/23.
  • The nominating committee was assigned. Officers and directors terms were discussed.
  • Installing water service was discussed. Donald Clapp to begin the process.
  • The swales will be serviced/cleaned by the town.
  • A large discussion was held on possible shed rebuilding.
  • Next IOC Board meeting on 1/17/23 at the St. Lawrence Club at 7 p.m. Final annual meeting plans and the annual audit will be completed at this meeting.
  • Motion to adjourn the meeting at 8:56 p.m., seconded, and approved.

Attest: David Morin, Secretary
Steve Clifford, Commodore

October 4, 2022 — Board Minutes

The Ipswich Outboard Club Board of Directors held a regular board meeting at St. Lawrence Literary Society, Ipswich, Ma. Commodore Clifford called the meeting to order at 7:25 p.m. All IOC Board members were present except for Joe Wright and John Soininen.

The minutes from the previous meeting on September 6, 2022 were approved as submitted.

Secretary’s Report:

  • Email and PO Box clean.
  • Cookout mailing completed.
  • All cookout supplies, tools, and things needed have been assigned. A large discussion was held on logistics.

The secretary’s report was accepted as read.

Treasurer’s Report:

  • Deferred until December

The treasurer’s report was accepted as read.

Vice Commodore’s Report:

  • Pump to be winterized.
  • The swales need to be cleaned out.
  • Float haul-10/23/22 at 10am.
  • Signs will stay on catwalks.
  • The ramp/catwalks will be unavailable for the illumination due to liability.

The vice commodore’s report was accepted as read.

Old Business:

  • None

New Business:

  • A conversation was held on a member issue.
  • Next IOC Board meeting on 12/6/22 at the St. Lawrence Club at 7 p.m. No meeting for November.
  • Motion to adjourn the meeting at 8:30 p.m., seconded, and approved.

Attest: David Morin, Secretary
Steve Clifford, Commodore

August 2, 2022 — Board Minutes

The Ipswich Outboard Club Board of Directors held a regular board meeting at St. Lawrence Literary Society, Ipswich, Ma. Commodore Clifford called the meeting to order at 7:25 pm. All IOC Board members were present except for Donald Clapp, Joe Wright, Perry Paone, and John Sioninen.

The minutes from the previous meeting on June 7, 2022 were approved as submitted.

Secretary’s Report:

  • Email and PO Box clean.
  • Pierre Doucet has passed.
  • Membership lists were distributed.
  • The IOC scholarship recipients were in the Ipswich News.

The secretary’s report was accepted as read.

Treasurer’s Report:

  • Deferred until September.

The treasurer’s report was accepted as read.

Vice Commodore’s Report:

  • Ramp improvements were discussed.
  • A new cover will be installed between the catwalks and gangways to eliminate the gaps.
  • New signs are ready.
  • Ramp needs washing.
  • The refrigerator will be replaced at a later date.
  • 250 additional koozies will be ordered.

The vice commodore’s report was accepted as read.

Old Business:

  • Liz Lombard and Steve Clifford to research a new database.

New Business:

  • Possible cookout date; 10/15/22
  • Next IOC Board meeting on 9/6/22 at the St. Lawrence Club at 7 pm..
  • Motion to adjourn the meeting at 8:10pm, seconded, and approved

Attest: David Morin, Secretary
Steve Clifford, Commodore