March 5, 2013 – Board Minutes

The Ipswich Outboard Club Board of Directors held a regular meeting at the home of Donald Clapp. Commodore Clapp called the meeting to order at 7:08 pm. All IOC officers and directors were present except for Dwight Thompson.

The minutes from the previous meeting on February 5, 2013 were approved.

Secretary’s Report:

  •  Membership counts as of 3/5/13

RG      196
LO         16
DR          9
JR            4
HM          5
WL        51

$36,820 collected so far in 2013.

  • All members who did not renew by 3/1/13 were called by the secretary. Motion to send out 4 new member invitations from the waiting list, seconded, and approved.
  • The mailbox, phone calls, and emails have been busy.

The secretary’s report was approved as submitted.


Treasurer’s Report (prepared by Dwight Thompson and read by Dave Morin):

  • Checking Account                       $20,837.79
  • Investment Account                  16,424.34
  • Total                                           $37,262.13
  •  Bills paid in February were insurance, Ipswich Electric, and ramp loan.

The treasurer’s report was accepted as submitted

Vice Commodore’s Report:

  • A brush burn party is being planned in April.
  • Float repairs are being planned for April.

The vice commodore’s report was accepted as submitted.

Old Business:

  • April 2013 directors meeting held at a restaurant.
  • Adam Gallant will be back in 2013 as our dockmaster.
  • The special meeting will be held on Tuesday, March 12, 2013 at 7pm at the Masonic Temple. Directors will set up the hall at 6pm.
  • John McGrath and Dave Warner will present the proposed by-law changes at the 3/12/13 special meeting.
  • Many members have contacted board members about the proposed by-law changes and requested clarification.
  • Motion to go into executive session, seconded, and approved.
  • Motion to go out of executive session, seconded, and approved.
  • Adam Gallant will be contacted about coming back as the dockmaster.
  • The IOC Board was thanked for attending the by-law committee meeting.

New Business:

  • The MBYCA meeting for March will be at 8pm at the Jubilee Yacht Club in Beverly, Ma.
  • The protocol for the special meeting was discussed.
  • The washing of the ramp is taken care of for 2013.
  • The pump will be replaced when it completely fails. A new pump is available in 10 days.
  • After a lengthy discussion, motion made to cap the entire membership at 220, which includes regular members, board members, and honorary members. Motion seconded and approved by a 7 to 1 vote.
  • Motion to send out 10 new invitations total from the waiting list, seconded, and approved.
  • Motion to open the waiting list and fill until 50, seconded, and approved.
  • Motion made to adjourn the meeting at 8:42 pm, seconded, and approved.

Attest: David Morin, Secretary
Donald Clapp, Commodore