Ipswich Outboard Club

March 5, 2013 – Board Minutes

The Ipswich Outboard Club Board of Directors held a regular meeting at the home of Donald Clapp. Commodore Clapp called the meeting to order at 7:08 pm. All IOC officers and directors were present except for Dwight Thompson.

The minutes from the previous meeting on February 5, 2013 were approved.

Secretary’s Report:

•  Membership counts as of 3/5/13

RG      196
LO         16
DR          9
JR            4
HM          5
WL        51

$36,820 collected so far in 2013.

• All members who did not renew by 3/1/13 were called by the secretary. Motion to send out 4 new member invitations from the waiting list, seconded, and approved.
• The mailbox, phone calls, and emails have been busy.

The secretary’s report was approved as submitted.

Treasurer’s Report (prepared by Dwight Thompson and read by Dave Morin):

• Checking Account                       $20,837.79
• Investment Account                  16,424.34
• Total                                           $37,262.13

•  Bills paid in February were insurance, Ipswich Electric, and ramp loan.

The treasurer’s report was accepted as submitted

Vice Commodore’s Report:

• A brush burn party is being planned in April.
• Float repairs are being planned for April.

The vice commodore’s report was accepted as submitted.

Old Business:

• April 2013 directors meeting held at a restaurant.
• Adam Gallant will be back in 2013 as our dockmaster.
• The special meeting will be held on Tuesday, March 12, 2013 at 7pm at the Masonic Temple. Directors will set up the hall at 6pm.
• John McGrath and Dave Warner will present the proposed by-law changes at the 3/12/13 special meeting.
• Many members have contacted board members about the proposed by-law changes and requested clarification.
• Motion to go into executive session, seconded, and approved.
• Motion to go out of executive session, seconded, and approved.
• Adam Gallant will be contacted about coming back as the dockmaster.
• The IOC Board was thanked for attending the by-law committee meeting.

New Business:

• The MBYCA meeting for March will be at 8pm at the Jubilee Yacht Club in Beverly, Ma.
• The protocol for the special meeting was discussed.
• The washing of the ramp is taken care of for 2013.
• The pump will be replaced when it completely fails. A new pump is available in 10 days.
• After a lengthy discussion, motion made to cap the entire membership at 220, which includes regular members, board members, and honorary members. Motion seconded and approved by a 7 to 1 vote.
• Motion to send out 10 new invitations total from the waiting list, seconded, and approved.
• Motion to open the waiting list and fill until 50, seconded, and approved.
• Motion made to adjourn the meeting at 8:42 pm, seconded, and approved.

Attest: David Morin, Secretary
Donald Clapp, Commodore