March 5, 2013 – Board Minutes
The Ipswich Outboard Club Board of Directors held a regular meeting at the home of Donald Clapp. Commodore Clapp called the meeting to order at 7:08 pm. All IOC officers and directors were present except for Dwight Thompson.
The minutes from the previous meeting on February 5, 2013 were approved.
Secretary’s Report:
- Membership counts as of 3/5/13
RG 196
LO 16
DR 9
JR 4
HM 5
WL 51
$36,820 collected so far in 2013.
- All members who did not renew by 3/1/13 were called by the secretary. Motion to send out 4 new member invitations from the waiting list, seconded, and approved.
- The mailbox, phone calls, and emails have been busy.
The secretary’s report was approved as submitted.
Treasurer’s Report (prepared by Dwight Thompson and read by Dave Morin):
- Checking Account $20,837.79
- Investment Account 16,424.34
- Total $37,262.13
- Bills paid in February were insurance, Ipswich Electric, and ramp loan.
The treasurer’s report was accepted as submitted
Vice Commodore’s Report:
- A brush burn party is being planned in April.
- Float repairs are being planned for April.
The vice commodore’s report was accepted as submitted.
Old Business:
- April 2013 directors meeting held at a restaurant.
- Adam Gallant will be back in 2013 as our dockmaster.
- The special meeting will be held on Tuesday, March 12, 2013 at 7pm at the Masonic Temple. Directors will set up the hall at 6pm.
- John McGrath and Dave Warner will present the proposed by-law changes at the 3/12/13 special meeting.
- Many members have contacted board members about the proposed by-law changes and requested clarification.
- Motion to go into executive session, seconded, and approved.
- Motion to go out of executive session, seconded, and approved.
- Adam Gallant will be contacted about coming back as the dockmaster.
- The IOC Board was thanked for attending the by-law committee meeting.
New Business:
- The MBYCA meeting for March will be at 8pm at the Jubilee Yacht Club in Beverly, Ma.
- The protocol for the special meeting was discussed.
- The washing of the ramp is taken care of for 2013.
- The pump will be replaced when it completely fails. A new pump is available in 10 days.
- After a lengthy discussion, motion made to cap the entire membership at 220, which includes regular members, board members, and honorary members. Motion seconded and approved by a 7 to 1 vote.
- Motion to send out 10 new invitations total from the waiting list, seconded, and approved.
- Motion to open the waiting list and fill until 50, seconded, and approved.
- Motion made to adjourn the meeting at 8:42 pm, seconded, and approved.
Attest: David Morin, Secretary
Donald Clapp, Commodore