January 8, 2013 – Board Minutes

The Ipswich Outboard Club Board of Directors held a regular meeting at the home of Rusty Spencer, Ipswich, Ma. Secretary Morin called the meeting to order at 7:07 pm. All IOC officers and directors were present except for Donald Clapp and Joe Wright who were excused due to illness.

The minutes from the previous meeting on 12/4/12 were approved.

Secretary’s Report:

  • Membership counts as of today:
    • RG      27
    • LO       3
    • DR      9
    • WL      51
    • JR        3
  • One membership was not renewed due to lack of boating.
  • $5100 collected so far and given to the treasurer.
  • Directors hangtags and stickers were distributed.
  • Mailbox and phone calls to the secretary have been active. Very busy.
  • The mooring fee is due. The secretary and treasurer will coordinate.
  • The laptop is being updated with files and databases from the secretary’s own PC.
  • Two requests for transfer of membership: Leonard Mishel to his daughter Dianna, and Arthur Weagle to his son James Weagle. All documentation is in order. Motion to accept the requests, seconded, and approved.

The secretary’s report was approved as submitted.

Treasurer’s Report:

  • Checking Account              $     976.02
  • Investment Account         $16,417.71
  • Total                                      $17,393.73
  • The budget proved to be right on target for 2012.
  • $17,393.73 balance remained at the end of the year. The IOC Board is still looking to have a one year’s worth of expenses in the bank as a rainy day fund.
  • The treasurer is looking into re-financing the ramp loan due to interest rates being low.

The treasurer’s report was accepted as submitted

Vice Commodore’s Report:

  • The cable will be installed after the tree work is completed over the next week.

The vice commodore’s report was accepted as submitted.

Old Business:

  • An extensive discussion was held on the bylaws committee suggestions. There were a few questions that were clarified by the committee members present. Some additional changes were noted and the junior membership was discussed at length. All additions will be reviewed again by the bylaws committee and a final copy be prepared for the next board meeting and the special meeting scheduled for 3/12/13.

New Business:

  • The next regular board meeting will be on Tuesday, February 5, 2013, at the home of Liz Lombard, Ipswich, Ma. at 7pm.
  • A request to remove two trees on the IOC property was received from a neighbor on Summer Street. The trees are very close to the property line and scraping his house. It would also benefit the IOC to remove the trees to help dry out the upper parking lot. Motion to remove the trees, seconded, and approved. Dave Morin to complete the job at no cost to the club.
  • Motion made to adjourn the meeting at 8:50pm, seconded, and approved.

Attest: David Morin, Secretary
Donald Clapp, Commodore