June 5, 2012 – Board Meeting Minutes

Ipswich Outboard Club, Inc.
Minutes June 5, 2012

The Ipswich Outboard Club Board of Directors held a regular meeting at the home of Liz Lombard. Commodore Spencer called the meeting to order at 7:10pm. All IOC officers and directors were present.

The minutes from the previous meeting on May 2, 2012 were approved as submitted.
The minutes from the annual meeting on May 20, 2012 were approved as submitted.

Secretary’s Report:

• Jan and Chris Maurcaurelle are new members.
• Cook-out costs were $1510.
• An email blast was sent out with the IOC clothing flyer.
The secretary’s report was approved as submitted.

Treasurer’s Report:

• Checking Account $ 5,143.18
• Investment Account $30,384.44
• Total $35,527.62

• Payments made to Coastal Promotions and tide chart vendor.
• A full report was given on the month’s expenses, deposits, and budget.
• Year end balance may be estimated at $13K.
• Bearce Insurance was cancelled due to consolidation at Sullivan Insurance.
• Dwight Thompson to complete the club’s taxes saving the club $500 in professional fees.
• On-The-Side mows often.
• The Ipswich Utility bill is being looked into since lights were off for the winter and the club still rec’d a bill.

The treasurer’s report was accepted as submitted

Vice Commodore’s Report:

• The shed was cleaned around.
• Some logs were hauled off the ramp area due to flood tides.
• The new post bracket was broken and will be re-welded.
• Pot holes in the landing area- to be filled in.
• The shed trim looks to have been painted-unknown painter.
• 5/15/12- work party after work at the club.
• Some drivers have been spinning tires in the parking lot.

The vice commodore’s report was accepted as submitted.

Old Business:

• IOC Clothing- Jeff Graffum reported the clothing sales were slower at the annual meeting. Left over stock will be held for future orders.
• The secretary will buy a club laptop over the next few months.
• Bylaws and minutes will be given to Bob Linquist to be posted on the club website for the trial.
• The pump used for ramp washing is beginning to fail- it was determined to use it until it completely stops, then buy a new one.
• Website and bulletin board are current with new officers.

New Business:

• The parking lot has been policed- some notes have been left to remind members of hangtags.
• The IOC Directors packets were distributed with new member lists and other items to help police the club.
• The waiting list is at 45. Motion made to open the waiting list and fill to the 50 maximum, seconded, and approved.
• Motion made to go into executive session, seconded, and approved.
• Motion to come out of executive session, seconded, and approved.
• Motion to have the by-law committee member selection by the commodore and the committee meetings held after the 2012 boating season, seconded, and approved.
• The IOC Board has received numerous compliments from members on the work done at the club, cook-out, and handling of the annual meeting.
• Motion to have the July meeting postponed due to many vacations and the holiday, seconded, and approved.
• The dockmaster will have use of the club facilities as long as he is employed with the club.
• The next regular meeting will be on Tuesday, August 7, 2012, at the home of Bill Clapp at 7 pm.
• Motion to adjourn the meeting at 9:35pm, seconded, and approved.

Attest: David Morin, Secretary
Donald Clapp, Commodore